Event Policies

 

Event Policies

EVENT POLICIES

Package Pick Up (PPU) & Event Waiver

Riders must bring photo ID to Package Pick-Up, and ensure that a participant waiver is signed. PPU will not be available on the day of the event.


Event Cancellation Policy

The Prospera Granfondo Axel Merckx Okanagan, in accordance with and at the discretion of event organizers, municipal and provincial authorities, as well as regional law enforcement, reserves the right to cancel or alter any of the events due to unforeseen circumstances or emergency purposes such as, but not limited to, weather events and related consequences (e.g. flooding), hostile threats, highway closures mandated by provincial or other authorities, wildfires and associated population health and safety concerns. If such conditions force cancellation, refunds cannot be provided since funds will have been spent in preparation for Event Day.

Refunds

There are no refunds for the Prospera Granfondo Axel Merckx Okanagan (PGAMO) events. Unfortunately, there are no exceptions. However, we recognize that injuries and unforeseen events can happen. As a result, we have two policies in place to help registered participants should they be unable to ride in the 2019 Prospera Granfondo Axel Merckx Okanagan.

Roll-Over Policy

In the event of an unforeseen circumstance, such as an injury or scheduling conflict, participants can now defer their 2019 entry to the following year (2020 Prospera Granfondo Axel Merckx Okanagan). The roll-over system for 2019 registrants is only in effect until Saturday, June 22, 2019 (2 p.m. PDT). All entry deferral requests must be made before that date. The cost for deferring/rolling-over an entry is $75 + tax and processing fees.

Transfer Policy

For a transfer fee of $30 +tax (processing fee included), an entry can be transferred to another individual. For example, if Person A registered for the event but decided they couldn’t attend (e.g. injury, scheduling conflict), Person A can transfer the entry to Person B. The registered participant (e.g. Person A) must e-mail the transfer request to info@granfondoaxelmerckx.com by Friday, July 12th (5 p.m. PDT). For e-mailed requests made prior to Friday, July 5th, the transfer would occur electronically. For e-mailed requests following Friday, July 5th and until the July 12th deadline, the transfer will occur in person with the transferee (i.e. Person B) at the Information Solutions Desk at Package Pick Up.

Category Change Policy

As a registered participant, you can also change the category in which you’re currently registered. Please note that no refunds are provided for individuals switching categories to a lower priced category (e.g., Granfondo to Cortofondo), however, there will be a charge of the price difference between two categories when switching to a higher priced category (e.g., Cortofondo to Mediofondo). Category changes must be e-mailed to: info@granfondoaxelmerckx.com by Thursday, July 11, 2019., after which all changes must be made in person at the Information Solutions Desk at Package Pick Up.


PGAMO Youth (14 to18 years) Rider Policy:

A rider aged between 14 and 18 years of age is considered a youth rider. Rider age is the age of the rider on the day of the event (July 14, 2019). Riders under 14 are not eligible to enter.

All youth riders must have:
• the consent of a parent or guardian;
• some experience of group riding;
• a solid understanding of road riding safety and etiquette;
• their waiver signed by parent/guardian at Package Pick-Up; and,
• present proof of age and photo ID at Package Pick-Up.

Under 16 (U16) Riders: Only ‘coached' riders under 16 years are allowed to ride. ‘Coached’ riders are defined as:
• U 16 riders who are an active member of a Cycling BC affiliated club with a youth program or;
• Riders who present a letter from a certified NCCP cycling coach. The letter must provide the coaches certification, coaches experience with the rider and confirm that the rider has been instructed in road riding safety and had demonstrated that they are capable of safely riding in a mass participation ride.

Riders under 16 are only eligible to participate in the Cortofondo (55 km) or Mediofondo (92 km) at the discretion of the organizers.